Asset Tracking for Healthcare

The word ‘asset’, used by all its lonesome, is incredibly vague. Do we mean physical equipment and machinery? What if we don’t actually own these assets and they are rented? Do we also consider employees as assets? When it comes to asset tracking software and systems, the definition of ‘asset’ can include all of these: HR capital assets, fixed assets (machinery/equipment) and rented/sub-contracted assets.In healthcare, the overarching aim is to improve patient safety, recovery and outcomes. Asset tracking directly supports this aim. For hospitals, clinical labs and healthcare service providers, a surgical asset tracking system can enable medical technicians to regulate sterilization whereas a diagnostic equipment tracking software empowers bioengineers to predict maintenance needs (thereby preventing sudden breakdowns).

When it comes to inventory management, pharmaceutical manufacturers and distributors dedicate a substantial focus (and key KPIs) to ensuring that pharmaceuticals with short shelf life and disposable medical goods are continuously monitored. Asset tracking systems again come to the rescue here. An automated system tracking the expiry dates of products, predicting ways of inventory optimization and alerting key stakeholders is so much easier than manually keeping tabs on everything. Not to mention, being able to run asset audits and monitor asset usage empowers every healthcare business to meet the strict quality regulations set by industry/government authorities.

Here’s how a real-life healthcare businesses is successfully tracking its (HR capital) assets:


Medlab Optimizes Its Biggest Asset – Phlebotomists!

Situation: Medlab is a premier clinical laboratory in the U.S. Medlab services over 3000 skilled nursing facilities, 550 field phlebotomists and over 2 million accessions every month.

Challenge: The workload for phlebotomists employed by Medlab is uncertain and changes every day. Medlab needed a way to schedule and track field phlebotomists to ensure timely task completions.

Solution: Resource scheduler and tracker:

  1. Phlebotomists are tracked on interactive GPS via their mobile phones.
  2. These mobile phones send form-based communications about the real-time location of phlebotomists to a centralized control center. These communications allow Medlab to monitor the workload on any given day, optimize the routes phlebotomists take and schedule resources to meet the demand.
  3. The control center dashboard also monitors critical parameters and enables Medlab to measure success against productivity and operations KPIs.

So you love how asset tracking can help your business and want to explore how asset tracking can strengthen your business. Great! But how exactly do you go about deploying an asset tracker? Do you build it in-house or outsource it? At this point on any blog/website, many technology providers will support the case for outsourcing. Not this one though!

Obviously, we’d love the chance to partner with you and work as your decision support system to build an asset tracker for you, but we understand that you first need to objectively assess if you can build an asset tracker in-house. Download our comprehensive cheat sheet below to learn how you can build an asset tracking system yourself:


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